The Office Administrator at Orion Family Services is responsible for the efficient operation of Orion shared office space and other administrative functions. The Office Administrator will provide logistical support to therapy services in the office space, provide support to staff seeking to use the office space, provide accounting support for part of the accounts payable, provide support for the management of the automobile fleet, provide support for human resources, and provide support to senior leadership. This position serves in a leadership role and involves collaboration with therapists, other administrative staff, and senior leadership.

Essential Functions/Duties/Responsibilities:

Provide Practice Management Support

Answering phone calls from consumers and other community partners and directing them to appropriate people
Scheduling appointments for outpatient services when current consumers call needing an appointment with their therapist
Greeting clients
Managing office traffic and staff and visitor satisfaction

Answer/monitor main phone line
Managing office space use
Manage incoming/outgoing mail and facsimile
Purchase office supplies, products as necessary
Open or close office daily
Provide support for all office locations:

Manage office spaces and desk assignments
Develop a management plan for each site
Support the “point person” attached to each location
Schedule hours between east and west Madison locations
Collaborate with leadership team to ensure required compliance standards are being met
Provide HR Support

Pre-Hire documentation – assign gas cards and keys, I-9, W-4, WT-4, direct deposit, employee emergency contact information
Create and manage the physical HR Folder for each member of the staff
Complete checklists for staff onboarding and offboarding
Manage memberships with benefits partners for changes/additions to our employee benefits (Employee Navigator, Quartz, Delta Dental/Vision, Reliance Standard)
Automobile Fleet Management

Work with CFOO to schedule and manage automobile maintenance
Document mileage
Provide support to the CEO, CPO, and CFOO

Other tasks as necessary
Provide Accounting Support

a/p vouchers (and resolve billing discrepancies)
cash receipts journal (easy to delegate to others)
Fleet fuel card management
Required Skills/Abilities/Competencies:

Strong customer service, oral and written communication skills
Excellent organizational skills and attention to detail
Self-motivated with the ability to complete tasks independently and in a timely manner
Solid leadership skills and dedication to being a supportive and collaborative team member
Office 365, Outlook, Word, Excel, and SharePoint experience
Knowledge of professional service practices and policies
Willingness to engage in professional work around cultural competency and social justice
Committed learner in the principles of equity, inclusion, and culturally responsive practices
Personal qualities of integrity and strength-based leadership
Required Education and Experience:

A minimum of a bachelor’s degree preferred. An individual with demonstrated strong written and oral communication skills without a bachelor’s degree may be considered

Position Type and Expected Hours of Work:

Full-time, 32-40 hour work week

Monday-Friday
Physical Requirements/Work Environment/Travel Requirements:

The work environment is a standard office setting, with occasional remote work options.
Some travel from office to office is required
Must have a valid driver’s license, insurance, and good driving record
Additional Requirements

Must maintain auto insurance to specified levels, with proof of insurance presented annually
Must pass annual background check and annual driving record background check
Job Type: Full-time
Pay: $21.34 – $25.00 per hour
Expected hours: 32 – 40 per week
Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance
Schedule:

Monday to Friday

Experience:

Microsoft Office: 2 years (Preferred)
Administrative experience: 3 years (Preferred)

Wisconsin Management Company (WMC) is hiring a full-time Maintenance Technician for residential units located in Marshall, Madison, and Sun Prairie, WI. Full-time employees are eligible for benefits, paid time off, and mileage reimbursement!

Job Summary

The Maintenance Technician is responsible for the overall maintenance of residential and/or commercial properties in the community assigned to under direction of the Property Manager and/or Site Manager.

Principal Duties

Perform maintenance service and repairs in the areas of plumbing, painting, plastering, machine servicing, heating, ventilation and air conditioning systems, electrical systems or vehicle servicing.
Complete apartment unit turnovers in preparation for new move-ins.
Complete resident requested service orders on a timely basis (24 hours, unless otherwise stated).
Perform regular inspections of all buildings, common areas and grounds on a regular basis.
Maintain tools and maintenance equipment to ensure they are in good working order and keep maintenance and storage areas in a clean and safe condition.
Order appropriate maintenance supplies needed for jobs after approval from Supervisor.
Perform painting and drywall patching as needed.
Consult with Supervisor on major repairs, replacements and/or contracts.
Schedule and complete preventive maintenance.
Maintain grounds and common areas- including picking up grounds, sweeping, cleaning and light landscaping, mowing, and snow removal as needed.
Attend meetings, training sessions and seminars as requested by Supervisor.
Maintain a working knowledge of all fair housing laws, its policies and practices and be fair and consistent in upholding these and all company policies.
Comply with all OSHA regulations and any applicable laws regarding health, safety and environment.
Maintain working knowledge in the procedures and safety measures in each area of specialty.
Maintain and apply knowledge of commonly used concepts, practices and procedures within a particular maintenance-related field.
Work under limited supervision.
Perform all other duties as assigned by Supervisor.

Skills/Qualifications

Requires two or more years of experience in maintenance field or in a related area.
Required to hold a valid driver’s license, have a reliable work vehicle and maintain current vehicle insurance.
Must be available for occasional night/weekend on-call.
Good human relations skills and the ability to work well with others.
Must have the ability to follow oral and written instructions.
High school diploma or equivalent.
Physical capabilities to carry out job responsibilities including the ability to lift 80-100 pounds, stand for extended periods of time and the ability to walk, talk and have use of both hands.
Must have basic knowledge and experience in all areas of residential construction, carpentry and maintenance.

Nehemiah is hiring for 3 job opportunities:

Director of Housing and Program Oversight

Nehemiah Community Development Corporation, a local non-profit serving the Greater Madison area for over thirty years, is hiring for a Director of Housing and Program Oversight for our Reentry Services.

This position will support and oversee the staff that serves our housing, outreach and peer support programs as well as managing partner relationships with other organizations. If you are looking for an opportunity to serve returning people with dignity while helping them recognize their potential, this is the position will give you the space to showcase your leadership and organizational skills. We believe everyone has dignity, value and worth, and we aim to help elevate that value and build leaders in the process.

As an employee, you can expect:

Full-time benefits
Personalized leadership development from senior leaders
Flexible Schedule
$50,000 salary

What we expect:

Exceptional organizational and interpersonal skills
Proven ability to implement plans
Proven ability to lead a team
We are an EOE, all are encouraged to apply, including formerly incarcerated individuals.

Case Manager and Peer Support Specialist

Nehemiah Community Development Corporation, a local non-profit serving the Greater Madison area for over thirty years, is hiring a Case Manager and Peer Support Specialist for our Reentry Services.

This position will serve as the primary point of contact for residents of Nehemiah’s Dignity Housing program and help lead the peer support program of Man Up.

If you are looking for an opportunity to make a difference in the lives of men who are returning to the community or struggling after incarceration, then this is an opportunity to shape the trajectory of success for one of our most vulnerable populations. We believe everyone has dignity, value and worth, and we aim to help elevate that value and build leaders in the process.

As an employee, you can expect:

Full-time benefits
Personalized leadership development from senior leaders
Flexible Schedule
$43,500 salary

What we expect:

Exceptional organizational and interpersonal skills
Proven ability to facilitate group discussions
Proven ability to keep others accountable while maintaining their dignity

We are an EOE, all are encouraged to apply, including formerly incarcerated individuals.

Advocacy and Administration Coordinator

Nehemiah Community Development Corporation, a local non-profit serving the Greater Madison area for over thirty years, is hiring an Advocacy and Administration Coordinator for our Reentry Services.

This position will oversee the operations for our Nehemiah Dignity Housing program, assist the Director of Housing and Program Oversight with collecting data, managing reports, and interacting with vendors, and advocate for the needs of the residents of our housing program internally and externally.

If you are looking for an opportunity to make a difference in the lives of men who are returning to the community or struggling after incarceration, then this is an opportunity to shape the trajectory of success for one of our most vulnerable populations. We believe everyone has dignity, value and worth, and we aim to help elevate that value and build leaders in the process.

As an employee, you can expect:

Full-time benefits
Personalized leadership development from senior leaders
Flexible Schedule
$43,500 salary

What we expect:

Exceptional organizational and interpersonal skills
Proven ability to problem solve
Exceptional communication skills

We are an EOE, all are encouraged to apply, including formerly incarcerated individuals.

The Communications Specialist plans, manages, and executes communications and promotions to help the museum achieve its marketing goals, including attendance, revenue, and awareness. This position reports to the Director of Marketing & Communications. Successful candidate will have strong skills in writing, editing, and general communications work. Must be familiar with a breadth of strategies and tactics to market a nonprofit (beyond core job responsibilities), as it is a small and highly collaborative marketing team.

For a full description and how to apply, please visit https://madisonchildrensmuseum.org/about/work-at-mcm/employment/

Job Summary:
The Wisconsin Partnership Program (WPP) is a grantmaking program within the University of Wisconsin School of Medicine and Public Health (SMPH) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research.

WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner’s Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin.

Since WPP began making grants in 2004, its approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin’s most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities.

Under the supervision of the Administrative Director, the Operations Associate Director oversees operations for all pre-award, award, and post-award processes. The Operations Associate Director manages community and faculty grant programs, most with annual releases, across the entire grant lifecycle: developing and refining Requests for Proposals and application and review forms, overseeing technical and content reviews of application submissions, compiling data to inform funding decisions by WPP’s two governance committees, and ensuring compliance by grant award recipients with WPP’s grant award terms and conditions.

The Operations Associate Director contributes to shared decision making on the WPP Administrative Leadership Team with the Executive Director, Executive Administrative Director, Administrative Director, and Finance Associate Director. The Operations Associate Director manages a comprehensive annual review of WPP policies and procedures in partnership with the Finance Associate Director, including coordinating review of applicable policies by the UW-Madison Office of Legal Affairs and other campus offices, and ensures that procedural changes are reflected in the Fluxx grants management workflow.

The Operations Associate Director informs strategic planning efforts and agendas for WPP’s two governance committees, the Oversight and Advisory Committee and the Partnership Education and Research Committee, to advance the goals and objectives of the WPP Five-Year Plan in compliance with the Insurance Commissioner’s Order. In addition, the Operations Associate Director contributes to major projects and presentations, for example presentations to the UW System Board of Regents on WPP’s annual reports and five-year plans.

The Operations Associate Director leads convening efforts to provide virtual and in person training and technical assistance, learning opportunities, and conferences that engage potential applicants and grantees, existing and new academic and community partners, as well as individuals across SMPH, UW-Madison, UW System and the state of Wisconsin.

The Operations Associate Director supervises the Operations Team, which is composed of program officers; and graduate project assistants, with a focus on team cohesion, mentoring, and professional development.

The Operations Associate Director ensures the Administrative Director is appraised of all resources, issues and opportunities affecting the program. In addition, the Operations Associate Director ensures the Administrative Director is aware of potential conflicts or concerns and advises on the most effective course to follow.

Responsibilities:
Assists with the planning and direction for multiple administrative operations of a division or large business unit(s) of the institution to advance program goals and objectives.20% Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
20% Evaluates, designs, and implements operations to align with the strategic direction
5% Establishes goals and priorities for the annual budget for all revenues and expenditures
10% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
25% Ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the unit
20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:
Preferred
Bachelor’s Degree

Master’s degree strongly preferred in business, business administration, organizational development or leadership, health services or health care administration, public or non-profit administration or related field.

Qualifications:
Required Skills, Experience, Qualifications:
– Minimum five years of progressively responsible professional administrative, operations or project management experience with a record of significant accomplishments, preferably in a community, governmental public health, university, philanthropic foundation, or health care setting.
– Demonstrated experience managing human and fiscal resources, including supervising and mentoring employees and developing budgets and tracking expenditures.
– Demonstrated experience in development, implementation and continuous improvement of policies and procedures to ensure efficient and effective operations.

Preferred Skills, Experience, Qualifications:
– Demonstrated experience with grantmaking, including pre-award, award, and post-award processes.
– Demonstrated experience planning and implementing events focused on learning or skill development.
– Demonstrated understanding of health, health care or health equity in Wisconsin.
– Demonstrated experience managing complex projects.
– Experience with program or financial audits.
– Experience with community engagement.

Knowledge, Skills, and Abilities:
– Excellent organizational skills with strong attention to detail and follow-through.
– Strong interpersonal and professional relationships, including maintaining effective and timely communication with colleagues.
– Excellent written communication and oral presentation skills.
– A proven professional who is responsive, service oriented, efficient and timely with the desire to work as a member of a team sharing common goals and mission.
– Experience operating in high-pressure situations with conflicting priorities.
– Demonstrated server and cloud-based computer software and video conferencing skills, including MS Office Suite, Box, and Zoom.

Work Type:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:
Ongoing/Renewable

Salary:
Minimum $100,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact:
Kim Mcfarlane
[email protected]
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.